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The '''New Anthology''', '''New Chapbook''', '''New Collection''', '''New Fanzine''', '''New Magazine''', '''New Nonfiction''', '''New Novel''', and '''New Omnibus'''  data entry forms allow you to enter information for a new publication.  Each of these forms is identical with the following exceptions:

* The value of the non-editable publication type field is prefilled with "Magazine", "Anthology", etc.
* For novels, the "Content" section of the Web page is labeled "Additional Content" instead to indicate that editors should not re-enter the main Novel record in this section.
* For novels, the "Additional Content" section of the Web page displays fewer blank Content lines compared to the "Content" section of the other New Publication formes. This is due to fact that the number of additional content items in novel publications (introductions, afterwords, etc) is usually limited.
* For omnibuses, blank Content entries default to 'NOVEL'. For non-fiction books, they default to 'ESSAY'. For all other publication types, they default to 'SHORTFICTION'.

The "Add New ..." links are displayed in the navigation bar when viewing the [http://www.isfdb.org/cgi-bin/index.cgi ISFDB home page] or any other bibliographic page. They are not displayed when editing data or when viewing moderator-only pages.

The following is a detailed definition of exactly what should be entered in each field.  These definitions are intentionally very complete.  If you are looking for a quick summary of how to use this data entry form, please refer to [[Help:Getting Started]] which gives a simplified description of how to enter a book's publication details.

Each data entry form is divided into three main sections as described below.

==Title Information==
The fields in the first section contain data about the main (or "reference") title record that will be created for this publication.

===Title===
{{Template:PublicationFields:Title}}

===Transliterated Titles===
{{Template:TitleFields:TransliteratedTitle}}

===Author(s)===
{{Template:PublicationFields:Author}}
*'''+'''.  If there is more than one author or editor for this publication, clicking this button will create another, blank author field. You can click the '+' button as many times as necessary.

===Language===
{{Template:TitleFields:Language}}

===Series===
{{Template:TitleFields:Series}}

===Series Num===
{{Template:TitleFields:SeriesNum}}

===Juvenile===
{{Template:PublicationFields:Juvenile}}

===Novelization===
{{Template:PublicationFields:Novelization}}

===Non-Genre===
{{Template:PublicationFields:NonGenre}}

===Graphic Format===
{{Template:PublicationFields:GraphicFormat}}

===Synopsis===
{{Template:TitleFields:Synopsis}}

===Title Note===
{{Template:TitleFields:Note}}

===Web Page===
{{Template:TitleFields:WebPage}}

==Publication Information==
The fields in the second section contain data about the publication.

===Publication Type===
{{Template:PublicationFields:PubType}}

===Date===
{{Template:PublicationFields:Date}}

===Publisher===
{{Template:PublicationFields:Publisher}}

===Pages===
{{Template:PublicationFields:Pages}}

===Format===
{{Template:PublicationFields:Format}}

===ISBN===
{{Template:PublicationFields:ISBN}}

===Catalog ID===
{{Template:PublicationFields:CatalogID}}

===Price===
{{Template:PublicationFields:Price}}

===Image URL===
{{Template:PublicationFields:ImageURL}}

===Pub Series===
{{Template:PublicationFields:PubSeries}}

===Publication Web Page===
{{Template:PubFields:WebPage}}

===Pub Note===
{{Template:PublicationFields:PubNote}}

===External IDs===
{{Template:PublicationFields:ExternalIDs}}

===Note to Moderator===
{{Template:ModNote}}

==Content Information==

The third section of the data entry form is used to enter the publication's contents.  It is in turn divided into three sub-sections.  The first sub-section, "Content", includes all items in the publication, including reviews and interviews.  (For novels, do not re-enter the main Novel title, which you already entered at the top of this Web page, in this section.) The second sub-section, "Reviews", and the third sub-section, "Interviews", provide additional details about the reviews and interviews. They are to be used in ''addition'' to the entries for those items in the Contents section.

Note that contents titles entered in this section are not automatically merged with pre-existing title records already in the database. If one or more of the titles that you are about to enter already exist in the database, you can take one of the following two approaches:

# Enter the title data, wait for the submission to be approved, then merge the newly created duplicate title record with its pre-existing counterpart
# Do not enter the duplicate title data, wait for the submission to be approved, then use option "Import Individual Titles" (described in [[Help:Screen:ImportContent]]) to import the existing title record(s) into the newly created publication. If you use this approach, explain your plan in the Moderator Note field.

===What to include===
{{PublicationInfo:WhatToInclude}}

===Cover Art===
{{Template:PublicationFields:CoverArt}}

===Regular Titles===

For regular titles, each record is defined by a set of six fields: page, title, date, title type, length, and author. On all but one data entry pages, there is room for nine content items in the initial screen display. The exception is the New Novel data entry form, which has only three content items. Additional content items can be created by clicking on the "Add Title" button at the bottom of the content section, which causes a set of blank fields for the next content record to appear.  This can be repeated until enough content items are available to enter everything in the publication.

The content records are intended to record all the fiction, essays, and artwork in the publication, as well as some other material.  See the discussion of the "title type" field below for more details about how to record specific types of content.

The information that you enter in each record's six fields will be used to create a new "Title" record within the ISFDB database. It will also associate this newly created title record with the new publication.

{{Template:PubContentFields:Page}}
{{Template:TitleFields:Title}}
{{Template:TitleFields:Date}}
{{Template:TitleFields:TitleType}}
{{Template:TitleFields:Length}}
{{Template:TitleFields:Author}}

'''Add Author'''.  If there is more than one author or editor for this publication, this button will create a second author field.  As many authors as you wish can be added.

===Reviews===

Review columns (or individual reviews within a volume of critical essays) are entered as ESSAY types in the general content record, but you should also record the books reviewed, and who reviewed them, in this section.  Each set of review details is defined by five fields: page, title of the work being reviewed, first date of publication of the review, author of the work being reviewed, and reviewer.  There is room for three reviews in the initial screen display; additional reviews can be created by clicking on the "Add Review" button at the bottom of the review section.  The screen will redisplay with a fourth review record visible.  This can be repeated until sufficient review records are available to enter every review in the publication.

Note that you should only include books that are actually commented upon.  If a reviewer mentions that a publisher has re-issued a work, but does not comment on the quality of the book, don't include it.  Even a brief comment, such as "recommended", is enough to qualify, but without any comment the review should not be listed.  For old reviews of Ace Doubles a reviewer would occasionally review one side of the book and simply mention the name of the book on the other side without comment.  In these cases only enter the title that was actually reviewed. A review for a work of short fiction should be entered only if the reviewer specifically comments on that specific story. If several stories from the same collection or anthology are discussed, each briefly, recording this as a review of the collection or anthology may be preferable.

{{Template:PubContentFields:ReviewPage}}
{{Template:TitleFields:ReviewTitle}}
{{Template:TitleFields:ReviewDate}}
{{Template:TitleFields:ReviewAuthor}}

*'''Add Book Author'''.  If there is more than one author or editor for the work being reviewed, this button will create a second author field.  As many authors as you wish can be added.

{{Template:TitleFields:Reviewer}}

*'''Add Reviewer'''.  If more than one person wrote this review, this button will create a second reviewer field.  As many reviewers as you wish can be added.

===Interviews===

Unlike review columns, interviews are generally not entered separately in the content records.  The only exception is if a content record exists for multiple interviews, in which case it is indexed as an ESSAY type.

Each set of interview details is defined by five fields: page, interview title, date the interview was conducted, name of the person being interviewed, and name of the interviewer.  There is room for two interviews in the initial screen display; additional interviews can be created by clicking on the "Add Interview" button at the bottom of the interview section.  The screen will redisplay with a third interview record visible.  This can be repeated until sufficient interview records are available to enter every interview in the publication.

{{Template:PubContentFields:InterviewPage}}
{{Template:TitleFields:InterviewTitle}}
{{Template:TitleFields:InterviewDate}}
{{Template:TitleFields:Interviewee}}

'''Add Interviewee'''.  If more than one person is being interviewed, this button will create a second interviewee field.  As many interviewees as you wish can be added.

{{Template:TitleFields:Interviewer}}

*'''Add Interviewer'''.  If more than one person conducted this interview, this button will create a second interviewer field.  As many interviewers as you wish can be added.

===Letters to the Editor===
{{PubContents:Letters}}

==Submitting==

Once you're done entering the data, check it over, and then press the "Submit Data" button.  This will put your data into the "submission queue".  It won't immediately update the ISFDB.  The submission queue is managed by the ISFDB moderators, who periodically look at the submissions and decided whether to approve or reject them.  If you check back after a while you'll find your submission has been dealt with, and, most likely, approved.  If you now search for your book's title, you should see that its data is now part of the ISFDB.
Templates used on this page:
Return to Help:Screen:NewPub.
Retrieved from "http://www.isfdb.org/wiki/index.php/Help:Screen:NewPub"
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